Procurement Executive

Key accountabilities:

• Preparing plans for the purchase of ingredients, packaging, equipment, services, and supplies.
• Responsible to source, negotiate and purchase materials from both local and oversea vendors
• Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required for the project
• Advise internal and external on issues regarding purchasing Terms & Conditions
• In charge of daily operational purchasing needs such as planning, issuing and following up on
• Purchase Orders delivery and shipment schedules
• Resolve supply, quality, service and invoicing issues with vendors
• Assist in FSSC 2200 Annual Performance Review for vendors
• Evaluate supplier performance based on quality standards, delivery time & best prices
• Ensure all the criteria are met according to the organizational requirements and expectation
• Responsible for implementing internal procurement strategies to cater to high delivery and short lead time requirements
• Undertake any other ad-hoc duties as assigned
• Following and enforcing the company’s procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, relevant documents, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports.
• Supplier rating
• Supplier complaint management
• Liaising with key company employees to determine their product and service needs
• Identifying areas for improvement to continually drive performance and business results
• Managing overall direction, coordination and evaluation of for the organization
• Developing strong relationships with business stakeholders and strategic supply partners to improve business
• Creating policies and procedures for risk management and mitigation.

Essential Skills:

• Degree or Diploma in Procurement, accounting, business management or a similar field preferred.
• 2+ years of experience as a procurement officer or in a similar position.
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Supervisory and management experience.
• Working knowledge of MS Office and ERP systems.
• Leadership Skill: Skilled in directing and coordinating with another department
• Time-management Skill: sourcing and buying on time
• Decision-making Skill: price negotiation
• Knowledge and Skills Requirements:
• Predicting, managing, and mitigating risk, the approach to procurement risk management
• Should also have global awareness, good business ethics, and an understanding of legal contracts and good practices.
• Improve Supplier Relationships rating
• Participate in a Global Market
• Develop Financial Procurement Specialist Skills