Office Manager

Key accountabilities:

  • Human Resources:
    • Maintaining the record of all HR related documents
    • Provide support in staff resignation and recruitment
    • Managing staff leave record and maintains a record of all HR related documents.
    • Organise key events for the office including team building events and staff training
    • Coordinate induction of new staff
    • Ensure that all HR policies are complied with.
    • Provide administrative support to team members for visa applications, renewals and cancellations and official letters
    • Support on performance and salary review processes
    • Coordinate a leaver’s exit process including completion of exit checklist.
  • Finance
    • Managing the budget relating to company activities
    • Consolidating annual budget preparation for the office and quarterly reforecast for business support budget
  • Administration
    • Day to day management of the office environment including stationery and stores; monitors and accompanies contractors when on site, meeting room co-ordination and set up
    • Support the organisation of events (typically trainings and workshops) to include venues, visas etc.
    • Collection and distribution of documents, letters, incoming/outgoing mail & parcels, photocopying.
  • Facilities
    • Day to day management of the office environment
    • Health and safety (acting as the ‘Risk Assessor’)
    • Asset management and risk management – ensure compliance with policies
    • Procurement matters such as negotiating and procuring facilities and supplies managing providers of business support services; small value purchases – ensure compliance with policies
    • Prepare and ensure business continuity plan office is up to date

Essential Skills:

  • At least a degree qualification
  • Demonstrable experience and an excellent track record in the business support functions
  • Excellent organisational skills
  • Excellent communication and interpersonal skills. Able to work successfully and build relationships with people at all levels.
  • Good knowledge of IT applications and Microsoft Office
  • Good command of spoken and written English and Bahasa Malaysia
  • A highly motivated, proactive and enthusiastic individual who is able to work on his/her own initiative with the ability to manage conflicting priorities. Ensure that all deadlines are met.
  • Able to work to high standards with excellent attention to detail.
  • Provide IT support for the team.

To apply for this job email your details to