Senior Analyst Vessel Support

Key accountabilities:

  • Prepare Charter Hire Statement by shipowner in accordance with contract terms and charter party clauses upon obtaining the relevant approvals from various teams. Responsible to issue purchase orders (POs) for Charter Hire and vessel related activities.
  • Liaise with relevant parties to obtain and prepare statement of accounts for redelivered charter vessels.
  • Ensure all the shipowner expenses reimbursed from Shipowner within the timeframe specified.
  • Ensure all the Charter Liabilities claimed by shipowners to be approved & paid within the timeframe specified.
  • Ensure on time billing & collection including bank remittances within the agreed credit terms.
  • Liaise with Operation Teams for outstanding issues related to Linehaul & Feeder vessels.
  • Update vessel movement tracking list.
  • Follow-up with Global Finance Centre, Accounts Payable & Front Line Offices (FLOs) for disputed invoices from ship owners due to insufficient documentation and ensure conclusion in order to capture correctly in the accounting records.
  • Issue Invoice/Credit Notes to Owners/Sub-charterers for ship husbandry recoveries. Monitoring payment/Rejection/Follow-up for Charterers Expenses.
  • Responsible to follow-up and ensure that all approved payments submitted to Accounts Payable Team is promptly processed. Follow-up on open POs and provide input for treasury forecast of upcoming payments.
  • Ensure accurate accrual be recorded for unapproved invoices before each period close.
  • Prepare reconciliation/schedules and follow-up on the reconciling items.
  • Prepare Inter Company transaction reports, Off hire Reports, Lease Schedules and Purchase Order weekly forecasts.
  • Extract data from Bunker website for Bunker Prices on a weekly basis.
  • On daily basis ensure that all communication with stakeholders are promptly and timely responded to.
  • Support Vendor Maintenance Authorisation (VMA) submission in timely manner in accordance to Policy and Operating Manuals (POM).
  • Any other adhoc assignment.

Essential Skills:

  • Degree in Accounting / Finance or Business Management /Accounting
  • 1-3 years relevant working experiences. Experience in dealing with Marine Operation/vendor will be an added advantage as well as a customer service background.
  • Computer literate and competent in Microsoft Office, e.g. MS Excel.
  • Strong interpersonal and communication skills (both written and verbal in English) in order to deal effectively with both internal and external parties.
  • Team player with ability to work independently to complete assignments.
  • Good in administrative tasks with attention to detail.
  • Customer focused and commitment to completion of tasks
  • Possess good working attitude, problem solving skills and work well under pressure.

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