Director of Project Management Operations, Ancillary Business

Key accountabilities:

  • Conceptualise, propose and drive strategic initiatives to improve operations efficiency and/or reduce operating costs
  • Advise Senior Management on industry best practices which are pragmatic and adaptable in our operating environment
  • Build high-performing team through effective coaching and leadership by example
  • Projects are completed within Budget and timeline
  • Maintain the average property operating costs within Budget
  • Improve on the existing Policies and Procedures
  • Plan and develop management schedule for building enhancement or renovation projects and ensure project delivery on time and within budget
  • Lead in the development and implementation of capital improvement projects
  • Review M&E project inception, feasibility studies/cost estimate, conceptual design, development and construction management to ensure project meets quality standard and other requirements
  • Co-ordinate with the appointed Project Consultant on the desired outcome for the Management
  • Review preliminary cost estimates for feasibility studies or approval (with support from Quantity Surveyor, where required)
  • Prepare internal approval requests for budget and appointment of consultants
  • Handle communications with both internal and external stakeholders from project start-up to close-out of project
  • Regular reporting and updates on progress, budget, statutory approvals and challenges/risks to the Stakeholders
  • Prepare Gantt Charts for projects with key milestones for project monitoring
  • Take necessary actions to maintain project progress to approved timeline, where necessary, recommend/take measures to mitigate delays
  • Monitor the submissions to local authorities and statutory approvals to meet project timeline and completion deadlines
  • Ensure testing & commissioning is done thoroughly and results verified by consultants
  • Maintain a full set of records for the projects
  • Ensure as-built drawings, Operations & Maintenance manuals, warranties and statutory approvals (drawings, etc.) are received, reviewed and archived
  • Ensure records are kept for statutory compliance, future reference, audit, etc.
  • Develop a medium to long term strategic plan and lead in the transformation of the Company’s property management services into a world-class facilities management service provider for both internal and external customers
  • Advise and provide guidance with execution of Policies and Procedures concerning Security, EHS, M&E, landscaping and risk management
  • Oversee the Planned Preventive Maintenance (PPM) program covering all properties
  • Provide monthly report on overall operations and physical condition of the properties
  • Provide advice and guidance to Central Purchasing Department (CPD) on shortlisting the vendors and to ensure the quality and cost is within specification
  • Lead the preparation of yearly departmental budget with the objective to maximise property value by implementing proper operating and capital expenditure control system
  • Prepare and review monthly property management report which include tracking of actual operating expenses vis-à-vis approved budget
  • Ensure strict adherence with the Company’s and local authority requirements, policies and procedures
  • Establish and review Policies and Procedures to ensure continuous operational improvement as well as in meeting of the standards required by authorities or stakeholders
  • Provide training to internal staff members on the established Policies and Procedures to ensure orderly, efficient workflow.

Essential Skills:

  • Technically sound with good business acumen
  • Strong change management and leadership skills.
  • Pleasant personality, Dedicated and trustworthy
  • Diligent and self-motivated
  • Upholds organizational values
  • Has a strong sense of responsibility
  • Master/Bachelor’s degree in Engineering/ Facilities Management/ Real Estate Management or equivalent with minimum of 10 years of relevant working experience
  • Solid background of experience and an impressive track record of innovation and attainment of goals in complex organizations, especially in a global enterprise environment and matrix organizations.
  • Experience in directing and managing within a dynamic and challenging environment, working inclusively through people in a multi-cultural environment to achieve shared objectives

To apply for this job email your details to career@dlsconsultancy.com