Assistant HR Manager

Key accountabilities:

  • Payroll Management
  • Employee Life-cycle Management
  • HR related reporting i.e. Monthly HC reporting, Leave reports
  • Leave & HRIS system administration
  • Expatriate Management
  • Responsible for payroll management, day-to-day operation and leave management.
  • To ensure timeliness and 100% accuracy in all activities relating to payroll administration and processing.
  • Ensuring the employee payroll crediting and ad-hoc payments are handled in an efficient, accurate and timely manner.
  • Responsible for yearly budget exercise.
  • Liaise and maintaining good relationship with internal and external stakeholders
  • Responsible for all documentation and process related to staff movements from orientation, onboarding to exit, promotion, transfer, etc.
  • Responsible to ensure that HR System is up-to-date and where timely HR closing related reports are provided on monthly basis to respective parties.
  • Responsible for all expatriate management related activities from application, renewal, etc.
  • Responsible for all compliance learning to be completed as part of employee onboarding
  • Responding to employee queries on all HR-related matters
  • Assist in enquiries concerning disciplinary guidelines, procedures and other related matters
  • Work closely with HR Manager on project in pipeline and whenever required.
  • Liaise with tax consultants on expatriates’ tax computation and any employee related taxes, if any.
  • Prepare and ensure timely submission of EPF, SOCSO and Income Tax, PTPTN to relevant parties.
  • Process and file statutory reports/forms
  • Attend to employees’ inquiries on payroll matters like Income tax, EPF and SOCSO queries, and addressing those queries.
  • Ensure all payroll related transactions are properly charged to respective GL accounts
  • To prepare HR documents and reports for Manager to review and approve.
  • Maintain employee database and other HR records in compliance with regulation requirement.
  • Maintain proper record of documents and filing for easy retrieval.
  • To coordinate with the treasury and finance department for the processing of payments.
  • To draft general correspondences for HR policy or guideline to the floor.
  • Understand and keep abreast with changes in local laws regulating compensation practices to maintain compliance with government regulations
  • Develops compensation related communication materials including policies, procedures, guidelines, and presentations
  • Advise on compensation-related issues
  • Work closely with HR Manager & Recruiter for Employee onboarding & offboarding process.
  • Ad hoc duties as and when assigned by immediate superior.

Essential Skills

  • At least 5 years of working experience in Human Resources is required
  • Well-versed with Employment Act 1955 and Statutory Compliances Regulation.
  • Excellent leadership, people management and communication skills (both oral and written English)
  • Strong numerical and analytical skills
  • Able to handle private and confidential information appropriately
  • Excellent interpersonal skills and at ease dealing with people at all levels
  • Hand-on and ability to cope with stress, multi-tasks and have excellent time management to meet tight deadlines
  • Up to date and relevant knowledge employment regulations, domestic inquiries and HR issues
  • Meticulous and attention to details
  • Good knowledge of Microsoft Office software (MS Outlook, Excel, Words & PowerPoint)

To apply for this job email your details to career@dlsconsultancy.com